Organic seed that is pending in the Federal Office for Food Safety as part of the certification and approval procedure (e.g. seed certification) will be transferred directly to the database after positive completion of the procedure. If this is undesired by the applicant, this must be communicated in writing.

In the course of the seed certification procedure in cooperation with the organic inspection bodies, the verifiable verification of seed production according to EC Regulation 834/2007 is carried out on the basis of a certificate from an approved organic inspection authority or private organic inspection body. The conformity with EC Regulation 834/2007 for the seed lot concerned is indicated on the certificate of recognition or approval (notice) of seed. This also permits labeling as "organic seed" and with the code of the organic inspection authority or body on the official label.

Procedure and information:

a) A written confirmation of conformity of production according to EC Regulation 834/2007 ("organic certificate") from the respective competent organic inspection authority/body is required from each propagator from whom seed material is presented for seed quality testing in a certification or approval procedure.

b) For each processing station within the meaning of §9 Seed Act 1997 or EC Regulation 834/2007, a valid certificate ("organic certificate") must be submitted to the Federal Office for Food Safety at the beginning of the season, at least with the 1st sample for seed certification in the "new" season.

Special regulation: in case of a larger number of organic propagations per applicant, a simplified procedure by means of EDP is offered. Details are to be requested from the BAES.

Organic seed of species which are subject to seed legislation, but which are moved from the EC area and are not subject to any procedure in the Federal Office, or organic seed from suppliers (traders) who are not responsible for the processing and certification of the goods, can be applied for registration by the seed supplier by means of a form.

The notification for such seed is made by means of a retrievable form. This form must be sent by mail, fax or e-mail to AGES - Institute for Seed and Seedlings, Plant Protection Service and Bees. The most important points are explained below as instructions for filling out the form.

a) Name and contact details of the seed and planting material supplier (already available in existing database, address and contact details such as telephone, fax, e-mail, contact person).

b) Crop type (German botanical name + scientific name of botanical species) (already available in existing database).

c) Variety denomination (already available in existing database).

c) Date from which the seed and planting material is available (already available in existing database).

e) Date from which the variety of a particular supplier is no longer available (already available in existing database, there is an immediate obligation for suppliers to report if the offer for a variety can no longer be served, i.e. no seed of this variety is available).

(f) The Member State in which the variety has been examined and accepted for the common catalog of varieties of agricultural plant species and vegetable species. In principle, a differentiation is made according to registration in Austria or EC.

g) Name and/or code of the organic inspection authority or body responsible for the producer of the seed-ready product.

h) Area in which the seed and planting material supplier can deliver to the customer in the time usually required, e.g.: within a federal state 3 days reasonable in growing season, within Austria 7 days = lead time to growing season required, EC greater than 7 days necessarily lead time to growing season required (new, indication in the address list of suppliers of organic seed).

Organic seed of species not subject to seed legislation may also be notified for registration. The form, evidence and instructions for completion can also be found in the section "Requirements and evidence for registration".

The application for entry in the organic seed database is made using the same form as in case 2. In any case, the conformity of production with EU Regulation 834/2007 must be submitted as proof (organic certificate of the producer). In case of desired registration of such crops, the following form fields must be filled in:

• Name and address of the applicant
• Crop type
• Seed treatment
• Country of production/origin
• Date of availability from
• Date of deletion from (in case of deletion)
• Proof of conformity with EU Regulation 834/2007 (= organic certificate)
• Contact person
• Telephone/fax
• Region of delivery and time period
• E-mail/Homepage (if available)