Organic seed that is pending at the Federal Office for Food Safety as part of the certification and authorisation procedure (e.g. seed certification) is transferred directly to the database after the procedure has been successfully completed. If this is not desired by the applicant, this must be communicated in writing.

In the course of the seed certification procedure in cooperation with the organic inspection bodies, the demonstrable verification of seed production in accordance with EU Regulation 2018/848 is carried out on the basis of a certificate from an authorised organic inspection body. Conformity with EU Regulation 2018/848 for the seed lot in question is stated on the certificate of recognition or authorisation (notification) of seed. This also allows labelling as "organic seed" and with the code of the organic inspection body on the official label.

Procedure and information:

a) A written confirmation of the conformity of production in accordance with EU Regulation 2018/848 ("organic certificate") from the respective competent organic inspection body is required from each propagator from whom seed is presented for seed quality testing in a certification or authorisation procedure.

b) A valid certificate ("organic certificate") must be submitted to the Federal Office for Food Safety at the beginning of the season, at least with the first sample for seed certification in the "new" season, for each seed processing station within the meaning of §9 of the Seed Act 1997.

Special regulation: in the case of a larger number of organic propagations per applicant, a simplified procedure using EDP is offered. Details can be requested from the BAES

Organic seed of species that are subject to seed law but are brought from the EC area and are not subject to a procedure at the Federal Office, or organic seed from suppliers (traders) who are not responsible for the processing and certification of the goods, can be applied for registration by the seed supplier using a form.

The notification for such seed is made informally by e-mail (biopvmaterialdatenbank@ages.at) to the AGES - Institute for Seed and Seedlings, Plant Protection Service and Bees.

The following data must be sent to us for entry in the DB:

• Contact details of the applicant
• Crop type
• Variety (the variety MUST be listed in the EU variety catalogue or another national variety catalogue, proof must be provided in case of doubt)
• Date from when the batch is available
• Organic inspection body code of the goods responsible for the producer
• Quantity of the available goods in kg
• Control number or unique batch designation
• Status of the plant reproductive material (organic plant reproductive material or in-conversion plant reproductive material)
• For entry in the plant reproductive material database, valid proof of organic status must be provided for each batch.
• The following are valid proofs: an official label of the lot (original or photo) with the printed organic inspection centre code or a photo of the official label and the additional organic label, which shows that both labels are attached to the same bag.
• Furthermore, a valid organic certificate from the seed processor must be provided.

Organic seed of species that are not subject to seed law can also be registered.

The application for entry in the organic plant reproductive material database is also made informally by email (biopvmaterialdatenbank@ages.at). In any case, proof of conformity of production with EU Regulation 2018/848 must be submitted (organic certificate of the producer). If such crops are to be registered, the data must be transmitted to us as explained in point 2.